1. Name and address of the responsible controller

The responsible controller as defined in the EU General Data Protection Regulation (GDPR) and other national data protection laws of the EU member states as well as other data protection-related provisions is:

Matthias Carnein
Leonardo-Campus 3
48149 Münster, Germany
Tel.: +49 251 83-38208
Fax: +49 251 83-38209
Email: matthias.carnein@uni-muenster.de

2. General information on data processing

We collect and use the personal data of our users insofar as necessary for operating a functional website and delivering our content and services, and to the extent to which the law permits.

Legal basis for processing personal data

Whenever we obtain the consent from a data subject to process personal data, Art. 6 (1 a) GDPR serves as the legal basis for processing this personal data.

Whenever processing such data is necessary for compliance with a legal regulation, to which we are subject to, Art. 6 (1 c) GDPR serves as the legal basis.

In cases for which processing is necessary to protect the vital interests of the data subject or of another natural person, Art. 6 (1 d) GDPR serves as the legal basis.

If processing is necessary for safeguarding the legitimate interests of us or of a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, Art. 6 (1 f) GDPR serves as the legal basis for processing this data.

Duration of storage of personal data

We reserve the right to retain the data subject’s personal data for as long as the purpose of such storage exists. If processing is permitted on the basis of the subject’s consent, his/her personal data is only stored until the data subject withdraws his/her consent, except in cases where processing is governed by a different legal basis.

Right to rectification and erasure of personal data

The data subject has the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. The data subject also has the right to obtain from the controller the erasure of personal data concerning him or her without undue delay as soon as the purpose of storage is no longer necessary. In cases where data processing is performed on the basis of consent, the right to erasure exists if the data subject withdraws his/her consent and no other legal grounds exist for processing the data.

Personal data must be erased if the data subject objects to the processing in accordance with Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or if the personal data has been unlawfully processed, or if the personal data must be erased in order to comply with a legal requirement mandated by an EU or member state law, to which we are subject.

Right to withdrawal

If permission to process personal data was granted by the consent of the data subject, he or she may withdraw his/her consent at any time. All processing of personal data performed prior to withdrawal remains lawful irrespective of the subject’s withdrawal.

Right to information

The data subject has the right to obtain confirmation from us whether it is processing any personal data concerning him or her. If such is the case, the data subject has a right to information regarding the type of personal data and the purpose for which it is being processed. The data subject also has the right to obtain information on the duration of the planned storage of his/her data, or on the criteria for determining how long his/her data is to be stored.

3. Provision of the website and creation of log files

Scope of data processing

For every access query to our website, our server automatically collects data and information from the querying computer system.

The following data is collected in this process:

This data is compiled in log files and saved on our server. No further personal data is stored together with the log file data.

Legal basis for processing

The legal basis for temporarily processing data and log files is provided in Art. 6 (1 f) GDPR.

Purpose of processing

The temporary storage of the IP address on our server is necessary for granting the user’s system access to our website. For this purpose, the user’s IP address must remain stored on our server for the duration of the session.

Data storage in log files is required to ensure the functionality of the website. Furthermore, the data enables us to optimise the website and guarantee the security of our IT systems. Data analysis for marketing-related purposes is not performed in this context.

These purposes correspond to the legitimate interests of data processing as indicated in Art. 6 (1 f) GDPR.

Duration of storage of personal data

The data is erased at the conclusion of the respective session.

All data stored in log files is erased within seven days. A longer period of data storage is possible. In such cases, the user’s IP address is erased or anonymised in such a way that renders it impossible to identify the querying client.

4. Use of cookies

Scope of data processing

Our website uses cookies. Cookies are small text files saved on or by the web browser, installed on the user’s computer system. Cookies are often saved on the user’s operating system whenever a user accesses a website. The file contains a distinctive sequence of characters which enables the website to correctly identify the user’s browser when the site is visited again.

We use cookies to improve the user friendliness of our website. Some elements on our website make it necessary to identify a querying browser after a page change. The following data is saved and transmitted through and by cookies:

Legal basis for processing

The legal basis for processing personal data using technically necessary cookies is provided in Art. 6 (1 f) GDPR. The legal basis for processing personal data using cookies for other purposes for which respective consent is granted by the user is provided in Art. 6 (1 a) GDPR.

Purpose of processing

The purpose of using technically necessary cookies is to make it easier for the client to use the website. Some functions on our website cannot be offered without cookies. Such functions require the browser to identify the user after a page change. These purposes correspond to the legitimate interests of processing personal data in accordance with Art. 6 (1 f) GDPR.

The user data collected with technically necessary cookies is not used for creating user profiles.

Duration of storage of personal data

Cookies are saved on the user’s computer which transfers them to our server. Consequently, as the user, you have complete control over how cookies are used by your system. By changing the settings in your web browser, you can deactivate or restrict the transmission of cookies to external websites. You can also delete all saved cookies on your system at any time. Restrictions on cookie usage can be managed automatically by your browser. If you choose to deactivate cookies for our website, it

may prevent you from taking full advantage of all the features offered on this website.

5. Email contact

Scope of data processing

On our website, users can personally contact us via email by using the email address provided for such purposes. In this case, the email together with the user’s personal data is saved on our server.

The user’s personal data is not shared with third parties in this context. The data is exclusively used for purposes of establishing and maintaining contact with the user.

Legal basis for processing

The legal basis for processing the user’s personal data, acquired as a result of the user sending an email, is provided in accordance with Art. 6 (1 f) GDPR.

Purpose of processing

The user’s personal data is processed only for the purpose of establishing and maintaining contact with the user. This corresponds to the legitimate interests of processing personal data in accordance with Art. 6 (1 f) GDPR.

Duration of storage of personal data

All personal data sent to us via email is deleted as soon as the respective dialogue with the user is concluded. The dialogue is deemed concluded when circumstances indicate that the issue in question has been clarified to the satisfaction of all parties.